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Admin Executive - to be based in Cyberjaya

Keywords / Skills : Receptionist, Office Admin, Office Administrator, Office Assistant, Admin Executive

3 - 8 years
Posted: 2018-11-19

Job Description
Minimum

• Previous experience in a receptionist/administrative and/or customer service role

• Diploma/ Degree holder or equivalent

• Excellent written and verbal communication skills

• Computer Skills – intermediate knowledge of MS Office

• Positive can do attitude

Preferred

• Intermediate to Advanced MS Office

• Knowledge of Invoicing and Reporting

Responsibilities and compliance requirements include but are not limited to coordinating and implementing the following:

General Administration

• Answer incoming telephone calls, take messages and attend to walk-in visitors.

• Sort out and distribute daily incoming mails and parcels.

• Issue office access cards to new employees & visitors.

• Make the necessary flight bookings, hotel reservations, etc. for employees’ and visitors’ travel arrangements.

• Monitor and replenish pantry, stationary stock level, purchase or order when needed.

• Liaise with the Building Management for any maintenance of office fixtures and up keeping of the office.

• Coordinate with building management on application of / faulty access cards & season parking pass.

• Liaise with the Building Management to obtain work permit if there is any maintenance work to be carried out by the vendor/ contractors.

• Source for quotations and information prior to purchase of new products such as electrical appliances, courier services, hotel amenities, etc.

• Generate and distribute Service Anniversary Certificate to employees.

• Create SkillSoft access for new joins (IT employees)

• Other duties as assigned. 

Financial Administration

• Process employees’ monthly expense claims by summarizing expense categories for finance recharge purpose.

• Record employees’ dental / optical claims to ensure they are not over claimed.

• Prepare the Invoice Payment Schedule for payment processing.

• Make office phone bill payment at post office & Maxis centre.

• Other duties as assigned.

HR Administration

• Update on new joins, resigned employees and any changes of personal data on Webleave portal.

• Update on AIA Group Term Life & Medical Insurance through AIA web portal (new enrolment, employee termination and any family members adjustment)

• Record and monitor employees’ sick leaves to ensure compliance with the local policies. (Medical chits / supporting document are provided)

• Prepare starter packs for any job offers issue to new employees.

• Other duties as assigned.



About Company

HTC Global Services

Established in 1990, HTC Global Services is an Inc. 500 Hall of Fame company and one of the fastest growing Asian American companies in the US with headquarters in Troy, Michigan. A global provider of IT Solutions and Business Process Outsourcing services, HTC�s client base spans several Global 2000 organizations. HTC is committed to providing solutions that translate into tangible business outcomes for our customers. HTC manages IT environments, IT applications, and business processes of customers, focusing on providing transformational benefits.

Mission:

We are a global IT solutions provider adding value to our clients and people through emerging technologies. We are dedicated to the success of our clients, employees, business partners, suppliers, community, and stakeholders.


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