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GBS Procurement - Sourcing Specialist

Keywords / Skills : Sourcing, Resourcing, Talent Acquisition, Staffing, Recruitment, Hiring, Resource Allocation, Resource Planning

0 - 3 years
Posted: 2019-09-21

Human Resources
HR Executive
Posted On
21st Sep 2019
Job Ref code
Job Description
Job Description :

Country: Malaysia

Location: Kuala Lumpur

Function: Global Business Services

Level: Experienced Professional

Appointment Type: Permanent

Job Title:

Sourcing Specialist

Reports to
GBS Regional Centre of Excellence (CoE) Lead


GBS Procurement Services



  • Responsible for the execution of sourcing activities for End markets and for the central Procurement teams
  • To develop the processes, templates, governance and framework for executing eRFx processes and supporting other sourcing activities as necessary.
  • To manage the cadence and pipeline for eRFx including e-Auction activities and ensure appropriate support is provided to End markets and for the central Procurement teams
  • To ensure all eRFxs once complete are appropriately updated, logged and communicated to procurement, and successfully transferred to a contract on the StS solution

Principal Accountabilities
  • To be responsible for providing materials such as templates and training documents for GBS hubs to conduct end to end tactical sourcing consistently and efficiently, including StS solution training to ensure all necessary steps are followed and logged
  • To work with the GBS CoE Lead and resource each sourcing event through central management of the eRFx pipeline across all categories and End markets

Additional Information

Context/ Environment
The Centre of Excellence under GBS will service Procurement centrally and at End Market level across the CoE process including owning and managing a central repository of templates to support these processes. They are expected to work in partnership with Procurement to ensure a user friendly experience and that actions are being executed in alignment with both the global GBS strategy and global Procurement strategy.
Each Centre will be made up of a mixture of highly skilled, trained and knowledgeable procurement resources delivering specific activities within StS. This includes sourcing preparation and execution, analytics and reporting, support in contract management, supplier onboarding, supplier screening, ABAC and KYS procedures, and catalogue creation and catalogue maintenance. They will ensure a high level of customer service to Procurement and end users globally.
A new StS solution is being developed and deployed globally between 2019 2022 and each Centre will be expected to use the solution to fulfil Procurement obligations in complete alignment with Procurement and LEX. GBS will be expected to work closely with Procurement to ensure targets and objectives are being met.

Knowledge, Skills and Experience

Experience & Knowledge
  • Prior experience in using eProcurement / eSourcing tools (e.g. Ariba, Coupa, Icertis and / or Oracle)
  • Advanced capabilities in conducting tactical and strategic sourcing activities
  • Experience of the creation of effective group contracts, and knowledge around corporate regulation and legislation implications

  • High level of commercial awareness
  • Strong interpersonal and communication skills
  • Numerical and analytical skills
  • Proven influencing and negotiating skills
  • Ability to develop and maintain effective partnerships working across geographic boundaries
  • Strong project management skills to coordinate all GBS sourcing tasks centrally
  • Team management skills
  • Focused on delivering results
  • A can do attitude

Qualifications & Training
  • CIPS Corporate Diploma in Purchasing and / or membership of The Chartered Institute for Purchasing and Supply or equivalent country qualification or membership is desirable but not compulsory
  • To execute tactical sourcing events and support sourcing preparation where necessary (i.e. for strategic sourcing projects) such as market research and analysis, data analytics, reporting
  • To set-up and execute e-auctions for tactical and strategic sourcing projects in consultation with end markets global team and GBS tactical teams
  • To communicate award to successful vendors and inform non-successful of the same outcome
  • To manage and/or conduct training to teams for the use of the StS technology to execute sourcing events
  • To successfully transfer sourcing projects to a contract on the system
  • To communicate the results of tactical sourcing events, and agree the supplier with Procurement using the system
  • To gather end user feedback and generate continuous improvement ideas
  • To apply the agreed global policies and standards to all sourcing activities at all times
  • To respond to user queries (from Procurement or the business) with regards to final award including providing necessary audit trail

Working relationship

  • GBS CoE Lead (report to)
  • Head of GBS Procurement Services (as required)
  • Global Category Managers (supporting sourcing activities and e-auctions)
  • Sourcing Managers (understanding specifications and requirements for sourcing events, managing pipeline of events, other sourcing preparation)
  • Contract Owners (supplier performance support, contract management support)
  • IT (spend data & other business systems)
  • Geographic Heads of Procurement, Procurement Business Managers (as required)

  • Software vendor (as required)
  • Suppliers (conduct sourcing events, supplier communications in system etc.)

British American Tobacco is one of the worlds leading multinational companies, with brands sold in over 200 markets, made in 44 factories in 42 countries.
We are proud that we are consistently among the top 5 companies on the London Stock Exchange.
Our portfolio includes our world-famous Global Drive Brands Dunhill, Kent, Lucky Strike, Pall Mall and Rothmans along with many other leading international brands, such as Vogue, Peter Stuyvesant and State Express 555.
Alongside our traditional tobacco business, we are also developing products that offer consumers potentially less risky alternatives to regular cigarettes. Our Next Generation Products are already leading the way in the Industry of vapour and tobacco heating devices. We continue to develop a solid portfolio of consumer solutions which already include well known global brands like Vype, glo and Voke.

Contractual Legal Entity: BAT Aspac Svc Centre S.B. (MY51)

About Company

BAT Aspac Service Centre Sdn Bhd
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