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GBS Procurement - Supplier Risk Lead

Keywords / Skills : Risk, Fraud, Credit, Compliance, Internal audit, Audit, SOX, Risk management

0 - 3 years
Posted: 2019-09-21

Banking/Accounting/Financial Services
Banking, Insurance & Financial Services
Risk Management
Posted On
21st Sep 2019
Job Ref code
Job Description
Job Description :

Country: Malaysia

Location: Kuala Lumpur

Function: Global Business Services

Level: Experienced Professional

Appointment Type: Permanent

Job Title:

GBS Supplier Risk Lead

Reports to:
GBS Centre of Excellence (CoE) Lead


GBS Procurement Services


  • To be responsible for supporting and implementing the central governance and framework for supplier onboarding including communicating and centrally managing risk mitigation requirements for Procurement onboarding a new supplier
  • To conduct a list of mandatory requirements for supplier onboarding on behalf of Procurement
  • To effectively manage and understand BATs risk procedures and documentation processes including but not limited to Anti-Bribery & Corruption and Financial Due Diligence,
  • Actioning appropriate risk controls and implementing applicable remediation and due diligence.
  • Acting as an intermediary between the relationship owner and the supplier to effectively manage and resolve risk related issues.

Principal Accountabilities
  • To deploy the supplier risk governance and framework for all new and existing procurement Suppliers associated with BAT
  • To support and conduct risk management / due diligence processes to support the Procurement teams globally for new suppliers
  • To complete the process for Anti Bribery and Corruption (ABAC) for new suppliers onboarded, working closely with the relationship owner and Legal & External Affairs (LEX). To utilise Thompson Reuters World Check Screening service to complete initial screening on suppliers and individuals as part of the ABAC procedure
  • To review and assess the financial history of a company to determine risk of failure, based on financial data and present analysis, findings, and recommendations to procurement managers based on analysis and assessment of credit risk
  • To review outputs from checking sanctions at an End Market level
  • To complete the EU, Know Your Supplier (AIT) forms and submit these to End Markets / authorities
  • Supporting other due diligence requirements, as applicable with the procurement teams
  • To monitor and conduct regular and timely risk assessments and reviews of existing suppliers on the StS solution, as per the risk governance and framework
  • To maintain databases, where necessary of due diligence checks completed for audit purposes
  • To provide reporting to the necessary functions on progress of due diligence or for escalation purposes
  • To liaise with the 3rd party supplier for supplier audits required and communicate the outputs of those audits to Category teams and local teams as required
  • To complete all remediation actions as a result of the third-party audits, working with 3rd party audit company and procurement teams.
  • To maintain a database of all supplier audits completed and create reports on progress and results on a regular basis
  • To update the framework and guidelines in the StS technology and work closely with the Data and Systems Lead to ensure the user interface enables complete fulfilment for supplier risk obligations listed above
  • To respond to user queries about completion of supplier risk procedures and update procedures where necessary

Additional Information

Context/ Environment
The StS Centres of Expertise under GBS will service Procurement centrally and at End Market level across the StS process including owning and managing a central repository of templates to support these processes. They are expected to work in partnership with Procurement to ensure a user friendly experience and that actions are being executed in alignment with both the global GBS strategy and global Procurement strategy.
Each Centre will be made up of a mixture of highly skilled, trained and knowledgeable procurement resources delivering specific activities within StS. This includes sourcing preparation and execution, analytics and reporting, support in contract management, supplier onboarding, supplier screening, ABAC and KYS procedures, and catalogue creation and catalogue maintenance. They will ensure a high level of customer service to Procurement and end users globally.
A new StS solution is being developed and deployed globally between 2019 2022 and each Centre will be expected to use the solution to fulfil Procurement obligations in complete alignment with Procurement and LEX. GBS will be expected to work closely with Procurement to ensure targets and objectives are being met.

Knowledge, Skills and Experience

Experience & Knowledge
  • Prior experience in supplier risk with familiarity expected for various levels of risk and compliance in accordance with Procurement and supplier management
  • Prior experience in working under regulations for anti-bribery, corruption and other risk
  • Experience and knowledge around 3rd party risk management including processes and procedures
  • Advanced knowledge of corporate regulations and legislation globally to ensure the effective establishment and roll out of supplier risk procedures

  • Act as risk subject matter expert for suppliers
  • High level of risk awareness and a clear motivation to drive risk awareness to the business
  • Understanding and evaluation of financial data, such as balance sheets, income statements
  • Ability to determine the level of default financial risk; evaluation includes calculating certain financial ratios (e.g. liquidity levels, debt/income ratio).
  • Ability to utilise a variety of software platforms and solutions to manage risk management activities (i.e. Dun and Bradstreet, World Check)
  • High level of compliance understanding and regulations including external legislation awareness
  • Strong interpersonal, communication skills and attention to detail
  • Ability to develop and maintain effective partnerships working across geographic boundaries to drive commitment to supplier risk given criticality of activities including with Category Managers, Geographic and Group Heads of Procurement, and Sourcing Managers
  • Strong project management skills to coordinate all GBS supplier risk tasks centrally
  • Team management and leadership skills
  • Focused on delivering results
  • A can do attitude and drive to ensure global adherence to supplier risk and compliance management

Qualifications & Training
  • Certification or training on any 3rd party risk management framework will be desirable
  • Two to five years of strong quantitative experience
  • Bachelors degree in finance, accounting or other business related field

Working relationship

  • GBS StS Lead (report to)
  • GBS catalogue / supplier enablement lead (supplier onboarding on system)
  • Head of Procurement Excellence (supplier risk strategy)
  • Global Category Managers (supplier onboarding support, completion of KYS activities)
  • Global and / or local sourcing managers (supplier onboarding support, completion of KYS activities)
  • LEX (agreement and alignment on all risk related measures to be taken, understanding legislation (SOX and GDPR), communications)
  • IT (IT security process alignment)

  • Suppliers (completion of supplier screening / onboarding activities)
  • 3rd party supplier audit provider (as required)

British American Tobacco is one of the worlds leading multinational companies, with brands sold in over 200 markets, made in 44 factories in 42 countries.
We are proud that we are consistently among the top 5 companies on the London Stock Exchange.
Our portfolio includes our world-famous Global Drive Brands Dunhill, Kent, Lucky Strike, Pall Mall and Rothmans along with many other leading international brands, such as Vogue, Peter Stuyvesant and State Express 555.
Alongside our traditional tobacco business, we are also developing products that offer consumers potentially less risky alternatives to regular cigarettes. Our Next Generation Products are already leading the way in the Industry of vapour and tobacco heating devices. We continue to develop a solid portfolio of consumer solutions which already include well known global brands like Vype, glo and Voke.

Contractual Legal Entity: BAT Aspac Svc Centre S.B. (MY51)

About Company

BAT Aspac Service Centre Sdn Bhd
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