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Keywords / Skills : Personal Assistant, Executive secretary, Personal secretary, Executive assistant, Secretary

2 - 5 years
Posted: 2019-07-29

Nationality
Malaysia (Candidates authorized to work in the above mention countries are also eligible to apply)
Industry
Any
Function
Admin/Secretarial
Role
Secretary
Education
Bachelors
Degree
Diploma
ITC
NTC
Vocational
Posted On
29th Jul 2019
Job Description
  • Completes a broad variety of administrative tasks including: managing an extremely
    active calendar of appointments; completing expense reports; any other report as
    requested by the GM, composing and preparing correspondence that is sometimes
    confidential; arranging complex and detailed travel plans, itineraries, and agendas;
    and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the GM's schedule is followed and respected.
  • Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the GM's time and office.
  • Works closely and effectively with the GM to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Successfully completes critical aspects of tasks assigned with a hands-on approach including drafting acknowledgement letters, personal correspondence, and other tasks
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
  • Maintain Contact Lists
  • Organise, plan and initiate inter-company team activities and play an important role in maintaining the office culture
  • Provide general support to visitors to office (team or clients traveling from other locations)
  • Plays an active role in office maintenance
  • Provide Support and generate report in detail for special projects in a timely manner with results
  • Overall responsible for positive environment in the office
REQUIREMENTS: 
  • Very strong interpersonal skills and the ability to build relationships
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
  • Forward looking thinker



About Company

It all started on a stormy day in May 2006. There was rain, there was thunder, there was lightning, and there was Aleph.

Aleph is a striking group of craftsmen specialised in strategy, design, technology, and marketing. We work together to plan, write and produce internet, mobile, and desktop solutions for the most daring set of clients. **Bold** clients who see the future and engage Aleph as their rocket fuel.

Although Aleph has grown from a garage operation to a staff strength of 450 and growing, we still maintain a boutique company feel and culture. This is what bonds us and yet frees us enough to apply our unique talents, to deliver functional and flexible solutions, to dream big and to make it happen.

OUR CULTURE

First discovered in 2006 the Alephian is a rare species. Its outer appearance allows it to blend in easily with distant cousin, the Homo Sapien. Though they look alike, there are key differences pertaining to its intellect, creativity, and grit. A highly collaborative species the Alephian loves to gather together and exercise great creativity to accomplish large difficult projects for its counter part in the natural hierarchy: *"the client"*.

The Alephian's natural habitat is in the mobile and internet space where its nimble fingers and outstanding control of Wacom pens creates beautiful websites, apps, and campaigns.

A peculiar characteristic is the Alephian ability to communicate relevant information consistently. This is highlighted by a Friday morning tradition where they gather around food and exchange knowledge. This appears to be an effort to become a better group of species.

When not at work, Alephians can be found enjoying Southeast Asia’s beautiful resorts and beaches, planning a theme party or cycling together. And if you ever walk by, put your hand up. Alephians love giving high fives.
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