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Team admin/ secretary for Legal and HR department with commodity MNC

Keywords / Skills : admin

6 - 16 years
Posted: 2019-01-22

Singapore (Candidates authorized to work in the above mention countries are also eligible to apply)
Administration Executive
Non Degree Tertiary
Posted On
22nd Jan 2019
Job Description
Team admin/ secretary for Legal and HR department with commodity MNC
-Experience supporting lawyers or a legal department is required

-Added exp doing junior corporate secretarial work is useful but this is not a must

-Min 5 years or more doing team secretarial/admin work

Our client is a renowned commodity MNC based in town. For this role, we are looking for a seasoned administrator to support the Legal Dept (50%) and the HR dept (50%). Hence this role will work closely with the Head of Legal and 2 HR mgrs.

Job Responsibilities

1. Assisting Asia Legal Department in all admin/secretarial matters such as:

• Arranging for signing of documents by staff
• Sending and receipt of documents
• Processing legal invoices
• Scanning and uploading documents on the legal shared folder
• Maintaining and updating the legal filing system
• Co-ordinating legal meetings with external parties
• Arranging notary public / commissioners for oaths to sign documents and arranging for documents to be certified true copies / notarised / legalised by the relevant embassy.
• Assisting with corporate secretarial matters of companies in Asia – Board Resolutions, AGMs etc
• Maintaining and updating related companies information and charts
• Any other matters as directed by Head of Legal - Asia

2. General Admin/Secretarial matters for HR

• Interview arrangements
• Assist in other junior HR work
• General admin duties
• Any other matters as directed


- GCE "A" Levels / Diploma qualified as a minimum. Degree qualified cands are also welcome

- Meticulous and detail oriented

- Prior working experience as a secretary/admin assistant (at least 6 years) is required

- Prior working experience in a law firm/department is required

- Articulates well with good people skills.

- Independent, mature professional and a good multi tasker.

- People oriented and easy-going in nature with good people skills

- Take initiatives and has good judgement skills

- Team player – works well with others

To apply, pl send your cv in word doc to . Pl also include details on your current salary, expected salary and notice period in your cv.
We regret to inform that only shortlisted candidates will be notified.

Posted by:
CAP Consulting (EA license: 14C7175)
Caroline Poh (EA Registration: R1105649)

Key Skill(s)

About Company

About CAP Consulting

The CAP Consulting Group Pte Ltd (UEN: 201417121C | Licence: 14C7175) is a private limited company registered in Singapore. It is a recruitment firm specialising in mid to senior level searches for all roles spanning across all industries in Singapore and parts of Asia ( China, Malaysia, Indonesia etc). The co’s website is at

We adopt the CAP approach (stands for Committed, Advisory and Partnership approach) to help clients and candidates achieve greater success and enhanced result delivery. Staffed by seasoned search consultants with established track records in the industry, we offer an unparalleled ability to match talents with job opportunities via a thorough and rigorous search process which also ensures that the most suitable professional is identified for our client within a short turnaround time.
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