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"Procurement Executive"

Keywords / Skills : "Procurement Executive", "Technical Support", "Purchase Executive", Procurement, Purchase Officer, "Purchasing process"

2 - 5 years
Posted: 2019-02-19

Nationality
Malaysia (Candidates authorized to work in the above mention countries are also eligible to apply)
Industry
Construction & Engineering
Function
Purchase/ Logistics/ Supply Chain
Role
Purchase Officer/ Co-ordinator/ Executive
Other Purchase/ Supply Chain - Procurement Executive
Education
Diploma
Non Degree Tertiary
Posted On
19th Feb 2019
Job Description
Job Description:
  • The job of a Purchasing Executive is to provide technical support to the purchasing process and assigned department staff with specific responsibility for processing bid and purchasing documents and materials and responding to related inquiries; and maintaining vendor/source information and inventories. 
  • To maintain purchasing documents, files and records (e.g. Requests for Proposal, vendor files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines. 
  • Perform general and specific clerical functions (e.g. distributing purchase orders, scheduling, copying, faxing, etc.) for the purpose of supporting departmental activities. 
KEY ACTIVITIES :
  • Checking and responding to emails effectively; 
  • Tracking of MRF record book, register MRF before start for sourcing of materials;
  • Send enquiry to vendors (minimum 3 quotations is required);
  • To liaise with vendors and site technical personnel;
  • To confirm with Vendor on the specifications, material availability, prices, terms and warranty (if applicable);
  • Do comparison and submit to Superior or Project Director for approvals;
  • Upon obtaining approval, issue the Purchase Order(s);
  • Get respective authorized personnel signatory for the Purchase Order;
  • Send out Purchase Order to Vendors by email, fax, whatsapp;
  • Get Vendor to acknowledge receipt by email, fax to us. Keep the acknowledged copy with the Original Purchase Order;
  • Ensure delivery of material(s) are on time to respective site(s);
  • Request Delivery Order and Invoice from Vendor after materials has been delivered;
  • To resolve any issues on PO’s and counter check on DO quantity against Invoice quantity for materials received from supplier(s);
  • To update Purchase Order summary on a weekly basis, submit report to Superior every Mondays;
  • To filing all Purchase Order(s) according to sequence on daily a basis;
  • Matching of INV and DO with Purchase Order (Original), key in to ERP the "Goods Received Note (GRN)";
  • Upon completion of a GRN, submit to Accounts department for payment and record the INVOICE into the ERP system;
  • To prepare project to project costing on materials purchased and material received, to be submitted to Management on monthly basis;
  • To execute any other work(s) which is requested by Superior and the Management from time to time;
  • To prepare monthly presentation report to the Management (presentation on every 27th of the month);


About Company

Instant Option Resources Sdn Bhd
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