Administrative

Administrative

Intel
Kuala Lumpur Penang
8-11 years
Not Specified

Job Description


Job Description :
Job Description

  • Perform various administrative and project related activities in support of two leaders based in Singapore. Support includes full calendar management: Accepts/Declines meeting invites; Manages calendar conflicts; Manage & maintain calendar logistics; schedule conference rooms & audio bridges; schedules all meetings, customer/external meetings/events, open forums, planning sessions

  • Communication: distribution of organization communication; manage leader bios and external speaking engagements

  • Event Coordination: Facilitate Quarterlies/Teambuilding Events; Support of local site events

  • Attend/Participate in direct manager staff meetings: logistics for staff meetings/staff meeting agenda ownership

  • All travel arrangements: Passport, Visa's, air shuttle, domestic and international

  • Monthly Status Report Collection

  • Manage Staff Level SharePoint/Microsoft Teams

  • Proactively partner and take an active role across the broader global Sales and Marketing admin community

  • Required training tracking/reporting for the organization

  • Manage Operating Rhythm of the team

  • Expense Report bottom’s up and actuals tracking

  • Maintain group public distribution lists

  • Org Chart creation/maintenance

  • Master Rolling calendar Creation/Maintenance

  • Support Hiring/Termination Activities

  • Work performed within generally defined parameters. Judgment and decision-making ability required in resolving moderately complex problems

  • Supports team morale and inflexion point initiatives

Qualifications

  • Bachelor Degree in any related field with 8+ years of experience supporting senior level leaders is required

  • Independent self-starter able to make decisions

  • Operates with a high level of integrity and discretion

  • Experience managing various tasks that may arise, pre-empting activities, and prioritising workflow whilst maintaining commitment to deadlines

  • Excellent communication skills. Including strong written and verbal English

  • Ability to navigate a complex matrix organisation

  • High level of accuracy, reliability, and availability

  • Able to work a flexible schedule and manage time zone differences

  • Confidence to interact with senior stakeholders, all levels of the organization, and external contacts who are from diverse cultural backgrounds around the globe

  • Solid computer literacy skills, including Outlook, Word, Excel, and PowerPoint

  • High level of initiative with the ability to learn new concepts quickly

  • Ability to speak up and connect with admin peers for best practice sharing and collaboration
Inside this Business Group
Intel's Sales and Marketing (SMG) organization works with global customers and partners to solve critical business problems with Intel based technology solutions. SMG works across business units to amplify the customers voice and deliver solutions that accelerate their business. Our teams work across the entire sales cycle, pushing ingredient products to our 'billings' customers while also pulling end solutions through to 'consumption'. We work across numerous industries, including retail, enterprise and government, cloud services and healthcare as examples. The operations team focuses on forecasting, driving alignment with factory production and delivering efficiency tools and our marketing capability drives demand and localized marketing in locations around the globe. Our sales force navigates a complex partner and customer ecosystem while shaping product roadmaps, driving value for our customers, and collaborating to harness emerging technology trends to deliver comprehensive solutions.
Other Locations
Malaysia, Kuala Lumpur

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