Contract Administrator

Contract Administrator

AIA Group
Malaysia
Not Specified
Not Specified

Job Description


Bring your career aspirations to life with AIA!Contract Administration of both 3rd party vendor and internal (Business Unit to Business Unit) contracts throughout the contract lifecycle from pre-contract signing, managing the contract, to renewal and termination.
This includes tasks and activities relating to support for contracting administration strategy, contract set up and the ongoing administration to drive increased value from vendors and reduce risk.
Follow the Group Technology IT Contract Management Guidelines including associated process flows for all new and existing contracts.
Key responsibilities include:
  • Support pre-contract activities by:
    • maintaining records of pre-contract stakeholders, tasks, plans and status;
    • coordinating input from stakeholders, as required;
    • assisting with ensuring vendor and AIA stakeholders completes pre-contract activities and complies with AIA’s policies and the IT Contract Management Guidelines;
    • researching existing contracts within the contract library that can be leveraged;
    • identifying proper contract documents and template;
    • ensuring compliance with AIA’s policies, the sourcing strategy and IT Contract Management Guidelines;
    • performing basic contract reviews;
    • performing simple contract drafting, i.e. adding entity names and addresses, signatory names, with a goal of advancing to more complex drafting;
    • coordinating the contract execution process (signing);
    • maintaining the commercial and contractual risk register;
    • maintaining the contract dashboard; and
    • uploading contract and supporting documents to contract library and vendor performance system.
  • Support managing the contract:
    • ensuring the contract library is maintained and there are no expired contracts;
    • notifying stakeholder in advance of key contract events, such as contract renewal, expiry and termination or pricing changes;
    • ensuring the contract library is updated when there are contact changes/amendments;
    • periodically reviewing stakeholder relationship plans with stakeholders;
    • maintaining the correspondence register;
    • collecting and analyzing information for annual contract and vendor reviews such as vendor financial health checks;
  • Coordinating contract change request between internal AIA stakeholders and outsourcing vendors
    • checking accuracy and completeness of change request forms, including pricing information
    • ensuring compliance to processes
  • Support during Renewal and Termination
    • Coordinating simple contract renewals
    • Updating the contract library due to renewals or terminations
  • Other
    • Coordinating the implementation of new and renewal of AIA Intra-Group master services agreements and statements of work.
    • forming strong relationships and support adherence to process and policies with AIA’s cross functional teams and other AIA Business Units in both pre-contract and post contract activities;
    • advising stakeholders on contract process questions.
  • Support development of best   practice processes, templates and guidance documents and advise stakeholder on the processes, templates and document.
  • Drive continuous improvement in administering and managing both contracts and vendors

Build a career with us as we help our customers and the community live healthier, longer, better lives.
You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

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IT

About AIA Group

For a century, we have served millions of people and generations of families all around the Asia-Pacific region.AIA is the largest independent publicly listed pan-Asian life insurance group – with a presence in 18 markets across the Asia-Pacific region.Our Vision is to be the world’s pre-eminent life insurance provider. That is our service to our customers and our shareholders.Our Purpose is to play a leadership role in driving economic and social development across the region. That is our service to societies and their people.Our Promise to help people live Healthier, Longer, Better Lives.

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