Employee Data Administrator

Employee Data Administrator

NTT Limited
Kuala Lumpur
1 - 4 Years
Not Specified

Job Description

The HR Shared Services Administrator delivers administrative support to the organisation on various HR subject matters. This individual is responsible for supporting HR initiatives, in support of organisation growth. This position focuses on administration and transactional activities within the HR Shared Services department. They provided direct administrative support to senior HR employees in the HR Shared Services department and works cooperatively with team members to support completing the HR department objectives.
Provides direct support to company employees, other HR groups and company management as part of a centralized function to handle a variety of HR-related transactions. Receives and responds to requests concerning HR policies/programs. Appropriately routes requests from employees to others for additional information. May respond to practices inquiries via online resources and/or telephone. Processes various paper and electronic forms related to documenting human resources activities such as new-hire onboarding, change-of-status, performance evaluations, benefits, termination of employment, etc. Inputs employee personal data into human resources information/computer system (HRIS) database and/or documents activities as requested.
Key roles and responsibilities:
Act as point of contact for all escalated HR related queries from employees and external partners.
Organise and maintain employee records in a HR Shared Services hub.
Co-ordinate administration for HR projects & participate in HR audits.
Co-ordinate HR projects, meetings and training seminars.
Job description Summary
1. Manage Employee Life cycle processed as per approved guidelines:
a. Initiate Hire and creating employee profile in Workday
b. Process Job change transaction in Workday (Reporting change, organisation change, Confirmation, Promotion, Transfer, etc)
c. Process Termination
d. Issue transactional letters
2. Manage standard queries thru Case Management system for daily operation
3. Manage and maintain e-filing management system
4.Support Senior & Team Lead as & when required
Knowledge, skills and attributes
Resourceful, problem-solving aptitude and thorough knowledge of HR procedures and policies
Strong administration background
Meticulous attention to detail
Hand on experience with HR software, like HRIS
PC literacy and experience with MS Office applications
Basic knowledge of labour legislation
Written and verbal communication skills
Excellent organisational and time-management skills
Teamwork skills
Academic qualifications and certifications
Diploma in Human Resources Management
Candidate must possess at least a Higher Secondary/STPM/'A' Level/Pre-U, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Master's Degree, Business Studies/Administration/Management or equivalent.
Experience required
Proven experience in similar human resources positions
Proven work experience in a similar position.
Proven administrative support experience
Hand on experience with HR software, like HRIS
Standard career level descriptor for job level:
• Acquires job skills
• Completes routine tasks
• Works under close supervision
• Receives detailed work instructions
• Learns about policies and procedures
• Needs limited judgement
• Little or no decision making
• Typically requires entry-intermedia level of related experience
Job experience/knowledge/language requirements
1. 1-2 years related experience in shared service environment preferably within human resources function
2. Demonstrate knowledge of basic office procedures & human resources function
3. Demonstrates knowledge or experience in human resources & cases management system -SAP/Workday
4. Demonstrate effective and stable interpersonal relationship with internal and external parties
5. Fluent in English. Proficiency in a second language would be an advantage
Personal Nature
1. Manage time and prioritize a multitude of concurrent tasks, while ensuring deadlines are being met
2. Utilize excellent verbal, written and inter-personal communication skills to establish and maintain a good rapport with co-workers, supervisors and Business Units
3. Familiarity with Microsoft Office required
4. Strong process and systems skills
5. Proficiency with numbers and strong attention to detail
6. Strong interpersonal, and verbal and written communication skills
7. Strong organization and follow-through skills

NTT Ltd. is a leading global technology services company. We partner with organizations around the world to shape and achieve outcomes through intelligent technology solutions. For us, intelligent means data driven, connected, digital and secure. As a global ICT provider, we employ more than 40,000 people in a diverse and dynamic workplace that spans 57 countries, trading in 73 countries and delivering services in over 200 countries and regions. Together we enable the connected future. For more information, please visit www.global.ntt

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