Procurement Lead (Indonesian Speaker)

Procurement Lead (Indonesian Speaker)

Selangor Malaysia
2-5 years
Not Specified

Job Description

Overall Role Purpose
  • Roles that manage buying activities with responsibility depending on country / region scope
  • Organise and execute the purchase to pay process ensuring compliance with global, regional and local procedures and policies
  • Explore and capture internal demand; handle non-catalog requests
  • Actively drive the use of procurement catalog
  • Build good relationships with suppliers and internal customers
  • Oversee and / or use the support of the purchasing support roles
  • Team coordination and independent technical control of the assigned group as well as interdisciplinary coordination, control and quality assurance of the professional task completion
  • Extended scope for decision-making within the given framework

Purchasing support roles:
  • Provide administrative support to operational buying activities
  • Assist different day-to-day activities within the purchasing organisation

Detailed Role Description:
Serving as Procurement Professionals:
  • Execute and ensure procurement processes applying sourcing / purchasing / corporate / Business Partner policies
  • Collect and maintain data and / or ensure data quality maintenance and reporting on rates, catalog, supplier data / performance, purchase order admin.
  • Drive (execute) tactical purchasing process (non-catalog requisitions) and ensure day-to-day / admin support (request and analyze competitive bids (3 bids and 1 buy), select suppliers, quality, delivery terms, specs for goods / services)
  • Ensure clarification of outstanding receipt of order confirmation, invoices, delivery dates, rejection / change of purchase orders
  • Catalog contracts negotiation with suppliers
  • Support preparation and monitoring of tenders, negotiations and supplier management
  • Analyze and evaluate supplier bids, tenders, proposals, or quotations; negotiate prices and delivery conditions; and commit to purchases (within established limits of authority) with terms that are in the organization’s best interest.
  • Follow-up the status of purchase orders with vendors to ensure timely delivery; and communicate status of orders with internal customers
  • Interpret inventory requests, production schedules, purchase requisitions, orders, and other documents to coordinate purchasing activities with the organization’s current and anticipated demand for goods and materials.
  • Generate required reporting, analyze reports and identify catalog improvements.

Dealing with Key Stakeholders / Business Partners:
  • Maintain good relationships with suppliers and internal customers in scope
  • Provide advice and support to internal customer with specs for required low value goods / services (without a framework contract) in close cooperation with sourcing
  • Provide feedback to sourcing in respect of suppliers performance
  • Contribute to the successful cooperation between region / country and sourcing community
  • Explain facts, policies and practices related to job area
  • Support and interact primarily with colleagues of own sub-function
  • Develop a network of contacts to build up relationships and strengthen the organizational, product and market knowledge

Relevant Qualification:
Completed apprenticeship and / or relevant university degree and / or equivalent experience
Required Experience:
  • Min 2 years to 5 years of relevant experience in commercial functions and especially in purchasing and procedures
  • Proficiency in English & Indonesian – reading, writing & speaking.
  • Solid working experience with purchasing practices and buying procedures
  • Demonstrates solid knowledge of risk types and factors in procurement, as well as mitigation options.
  • Assesses supplier risk and defines migitation actions, using standard templates, with limited complexity.
  • Advise colleagues and business partners on the applicable laws, rules and regulations including the consequences of business decisions on compliance.
  • Working experience with Enterprise Resource Planning Systems (especially SAP and Oracle environment)
  • e-purchasing experience
  • Experience in working with MS Office suite (Office, Excel, Word, Powerpoint)
  • Working experience in building / mobilizing reports in MS Excel (using Pivots,Macro,Vlookup)
  • Knowledge of working with VBA and Macro to automate reports & PowerBI would be advantageous
  • Great communication style and analytical skills

Required Competencies and Skills:
DPDHL Leadership Attributes:
  • Being Results Oriented – Supports others to understand company strategy and goals, help them to translate those in tangible objectives, made measureable contribution on promised results in a focused and disciplined way.
  • Leveraging Strengths – Fully realized own potential and the potential of others, encouraged to grow and actively foster personal and career development. Embraced diversity and inclusion. Promote an open and honest feedback culture.
  • Providing Purpose – Impressed others deeply by showing appreciation in the work of the team, by promoting collaboration towards stakeholders and leveraging his/her deep connection with the company purpose to others around him/her.
  • Having and Creating Trust – Exemplified high integrity and reliability by following behavioral standards in alignment with our compliance rules and created a sense of unity and safety in a diverse company.
  • Focusing on Clear Priorities – Provided a clear direction on what to focus on, took clear-cut decisions for the area of responsibility and aligned the team/organization to work on shared priorities.
  • Being Positive about Challenges, Uncertainty and Changes - Championed turning initial challenges and setbacks into final success, kept team‘s spirit high and empowered others to embrace change. He/She anticipates change by visualizing future issues or opportunities and by preparing for them.

Additional Procurement Functional Specific Competencies:
  • Application of Legal Standards & Policies – Laws and regulations; company rules policies and principles; procurement policies
  • Sourcing Strategy & Category Management – Sourcing strategy development; category ownership and management
  • Supplier Management & Market Knowledge – Supplier management; supplier market knowledge; innovation management
  • Procurement Tactics – Procurement levers (e.g. RFP / RFI management); procurement tactics; communication and decision process
  • Negotiation – Negotiation theory and concepts; negotiation process, principles, styles, tactics and power considerations; advanced concepts (e.g. Game theory)
  • Contract & Risk Management – Contract management process, roles and tools; handling of uncertainties around contracts; risk types and factors; assessment process and KPIs, mitigation options and actions
  • Purchase to Pay Processes & Operations – Tactical purchasing, purchasing support

Job Details

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