Senior Assistant, Project/Program Administrator

Senior Assistant, Project/Program Administrator

Optimum Solutions (Singapore) Pte Ltd
2 - 3 Years
Not Specified

Job Description

Job Description:
• Calendaring: Schedule meetings, follow up, accept or decline, ensure people attend meeting.
• Approval Support: Concur, others.
• Tools: MS Office, Excel, Power point, Teams, Ariba, Concur, Workday, Fieldglass, Sharepoint.
• Travel: Book travel, hotel, transport, expenses.
• Expenses: Prepare expense claims, T&E budget tracking and status, review team expenses.
• Quarterly SA Marketing Newsletter: Coordination with team, prepare eDM.
• Administer Team Sharepoint: Team photos, important information and content to be shared
• Raise Purchase Orders, perform receiving etc.
• Reminders: To Team on Corporate and Marketing Related Training, Expenses Due, PoE, C&C & Other Requirements with Deadlines
• Raise HR Tickets, IT Tickets, etc.
• Liaise with Sales Stakeholders on Global and APJ Event Status, Track and Report.
• Coordinate Team Activities: Team Building and Scheduling, Christmas Party, Chinese New Year Celebration and other similar team activities.
Story Behind the Need – Business Group & Key Projects:
• Hiring Manager - South Asia marketing team across 10 countries. To provide administrative support for 2 people below, both of whom reside in Singapore. This replaces a previous staff member who left the company to move overseas:
o South Asia Marketing Director and;
o APJ Senior Director for Channel Marketing;
Personal Skills:
• Organizational skills.
• Problem-solving.
• Team player.
• Self-sufficient.
• Open-minded.
• Understanding of marketing would give a candidate an edge.

“Optimum Solutions, a global technology company established in 1997 and specialized in full spectrum Software Solutions and Services. Our clientele includes major Fortune 500 organizations spanning across South-East Asia, China, India and US. Our projects and implementations primarily focus on BFSI, Manufacturing, Distribution, Technology and Healthcare verticals.

Opportunities abound when you work @ Optimum, a World-Class Software Solutions and Service Provider. Please visit for more details.

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