Senior Specialist - Procurement (Thai Speaker)
Job Description
Overall Role Purpose
- Roles that manage buying activities with responsibility depending on country / region scope
- Organise and execute the purchase to pay process ensuring compliance with global, regional and local procedures and policies
- Explore and capture internal demand; handle non-catalog requests
- Actively drive the use of procurement catalog
- Build good relationships with suppliers and internal customers
- Oversee and / or involve in the purchasing support roles (example Helpdesk activities)
Purchasing support roles:
- Provide administrative support to operational buying activities
- Assist different day-to-day activities within the purchasing organisation
- Provide 1st level support, consulting and training; interface to 2nd level support
Detailed Role Description:
Serving as Procurement Professionals:
- Execute and ensure procurement processes applying sourcing / purchasing / corporate / Business Partner policies
- Collect and maintain data and / or ensure data quality maintenance and reporting on rates, catalog, supplier data / performance, purchase order admin.
- Drive (execute) tactical purchasing process (non-catalog requisitions) and ensure day-to-day / admin support (request and analyze competitive bids (3 bids and 1 buy), select suppliers, quality, delivery terms, specs for goods / services)
- Ensure clarification of outstanding receipt of order confirmation, invoices, delivery dates, rejection / change of purchase orders
- Catalog contracts negotiation with suppliers
- Support preparation and monitoring of tenders, negotiations and supplier management
- Enter data into databases or other computerized systems to maintain up-to-date supplier and vendor information; to track purchase and the status of orders and
- Follow-up the status of purchase orders with vendors to ensure timely delivery; and communicate status of orders with internal customers
- Generate required reporting, analyze reports and identify catalog improvements.
Dealing with Key Stakeholders / Business Partners:
- Maintain good relationships with suppliers and internal customers in scope
- Provide advice and support to internal customer with specs for required low value goods / services (without a framework contract) in close cooperation with sourcing
- Provide feedback to sourcing in respect of suppliers performance
- Contribute to the successful cooperation between region / country and sourcing community
- Explain facts, policies and practices related to job area
- Support and interact primarily with colleagues of own sub-function
- Develop a network of contacts to build up relationships and strengthen the organizational, product and market knowledge
Relevant Qualification:
Completed apprenticeship and / or relevant university degree and / or equivalent experience
Required Experience:
- Min 1-3 years of relevant experience in operational functions and especially in purchasing would be advantageous.
- Proficiency in English and Thai – reading, writing & speaking.
- Basic knowledge on negotiating and application experience.
- Synthes relevant information from industry and supplier analysis.
- Sound knowledge of purchasing practices and buying procedures
- Experience in working with MS Office suite (Office, Excel, Word, Powerpoint)
- Experience in SAP and/or Oracle system environment
- Working experience in building / mobilizing reports in MS Excel (using Pivots,Macro,Vlookup)
- Knowledge of working with VBA and Macro to automate reports & PowerBI would be advantageous
- Great communication style and analytical skills
Required Competencies and Skills:
DPDHL Leadership Attributes:
- Being Results Oriented – Supports others to understand company strategy and goals, help them to translate those in tangible objectives, made measureable contribution on promised results in a focused and disciplined way.
- Leveraging Strengths – Fully realized own potential and the potential of others, encouraged to grow and actively foster personal and career development. Embraced diversity and inclusion. Promote an open and honest feedback culture.
- Providing Purpose – Impressed others deeply by showing appreciation in the work of the team, by promoting collaboration towards stakeholders and leveraging his/her deep connection with the company purpose to others around him/her.
- Having and Creating Trust – Exemplified high integrity and reliability by following behavioral standards in alignment with our compliance rules and created a sense of unity and safety in a diverse company.
- Focusing on Clear Priorities – Provided a clear direction on what to focus on, took clear-cut decisions for the area of responsibility and aligned the team/organization to work on shared priorities.
- Being Positive about Challenges, Uncertainty and Changes - Championed turning initial challenges and setbacks into final success, kept team‘s spirit high and empowered others to embrace change. He/She anticipates change by visualizing future issues or opportunities and by preparing for them.
Additional Procurement Functional Specific Competencies:
- Application of Legal Standards & Policies – Laws and regulations; company rules policies and principles; procurement policies
- Sourcing Strategy & Category Management – Sourcing strategy development; category ownership and management
- Supplier Management & Market Knowledge – Supplier management; supplier market knowledge; innovation management
- Procurement Tactics – Procurement levers (e.g. RFP / RFI management); procurement tactics; communication and decision process
- Negotiation – Negotiation theory and concepts; negotiation process, principles, styles, tactics and power considerations; advanced concepts (e.g. Game theory)
- Contract & Risk Management – Contract management process, roles and tools; handling of uncertainties around contracts; risk types and factors; assessment process and KPIs, mitigation options and actions
- Purchase to Pay Processes & Operations – Tactical purchasing, purchasing support
Job Details
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